![]() | Use captions |
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You can add a captionA caption is a numbered label, such as “Figure 1,” that you can add to a table, figure, equation, or other item. You can vary the caption label and number format for different kinds of items — for example, “Table II” and “Equation 1-A.” If you later add, delete, or move captions, you can easily update all the captions at once. to any picture, table, or equation in your document. You can also have Word automatically insert captions for some items. In addition, you can change the numbering format or change the label title.
Do any of the following:
![]() | Add a caption |
Every caption is composed of a label and a number. You can add new labels and change the numbering format. Captions for each kind of object can be numbered sequentially. For example, you can have Figure 1, Table 1, Table 2, Table 3, Figure 2, Table 4, and so on.
On the View menu, click Print Layout.
In your document, select the item that you want to add a caption to.
On the Insert menu, click Caption.
Select the options that you want.
![]() | Note The caption label that you select is automatically inserted into the Caption box. This text can't be edited. To create a new label, click New Label, and then type your label text in the Label box. |
![]() | Add captions automatically |
Word can add captions automatically as you insert tables, figures, equations, or other objects.
On the Insert menu, click Caption.
Click AutoCaption, and then select the check boxes for the items that you want Word to automatically add captions to.
![]() | Create a new caption label |
Word provides three standard caption labels: Equation, Figure, and Table. You can use these caption labels or create your own custom label text.
On the View menu, click Print Layout.
On the Insert menu, click Caption.
Click New Label.
In the Label box, type the label that you want, and then click OK.
The new caption label is available in the Label pop-up menu of the Caption dialog box.
In the Caption dialog box, click Close.
![]() | Change a caption label |
You can't change or edit an existing caption label. However, you can delete a caption label and insert a new one.
On the View menu, click Print Layout.
In your document, select the caption with the label that you want to change, and then press DELETE.
Select the item that you want to add the caption to.
On the Insert menu, click Caption.
Select the options that you want.
![]() | Include chapter numbers when you add captions manually |
Captions can contain any text that you want, including chapter numbers. If you include chapter numbers in your captions and then later add, delete, or move chapters, your caption numbers update to reflect the new order of the captions.
![]() | Tip To add chapter numbers to your chapter headings, on the Home tab, under Paragraph, click Multilevel List ![]() |
Select the item that you want to add a caption to.
On the Insert menu, click Caption, and then click Numbering.
Select the Include chapter number check box, and then select the heading style that you applied to the chapter headings.
Select the options that you want.
![]() | Include chapter numbers when you add captions automatically |
Word can add captions automatically and include chapter numbers as you insert tables, figures, equations, or other objects.
![]() | Tip To add chapter numbers to your chapter headings, on the Home tab, under Paragraph, click Multilevel List ![]() |
On the Insert menu, click Caption, and then click AutoCaption.
Select the item that you want to add a caption to, and then click Numbering.
Select the Include chapter number check box, and then select the heading style that you applied to the chapter headings.
Select the options that you want.