![]() | Word keyboard shortcuts |
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You can quickly perform tasks by using keyboard shortcuts — one or more keys that you press on the keyboard to complete a task. For example, when you press ⌘+P the Print dialog box opens.
![]() | Notes |
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![]() | Function keys |
To | Press |
---|---|
Undo the last action | F1 |
Cut text or graphics | F2 |
Copy text or graphics | F3 |
Paste the Clipboard contents | F4 |
Choose the Go To command (Edit menu) | F5 |
Go to the next pane or frame | F6 |
Choose the Spelling and Grammar command (Tools menu) | F7 |
Extend a selection This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. | F8 |
Update selected fields. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | F9 |
Go to the next field. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | F11 |
Choose the Save As command (File menu). | ⌘+SHIFT+S |
Copy text | SHIFT+F2 |
Change letters to upper, lower, or mixed case | SHIFT+F3 |
Repeat a Find or Go To action | SHIFT+F4 |
Move to the previous insertion point | SHIFT+F5 |
Go to the previous pane or frame | SHIFT+F6 |
Choose the Thesaurus command (Tools menu) | SHIFT+F7 |
Shrink a selection This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | SHIFT+F8 |
Switch between a field code and its result. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | SHIFT+F9 |
Display a shortcut menuA menu that shows a list of commands relevant to a particular item. Among items for which you can display a shortcut menu are text, tables, words flagged by the spelling checker, and graphics.. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | SHIFT+F10 |
Go to the previous field. This keyboard shortcut conflicts with a default Exposé key assignment in Mac OS X version 10.3 or later. To use this Office keyboard shortcut, you must first turn off the Exposé keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Personal, click Exposé & Spaces. Under Keyboard and Mouse Shortcuts, on the pop-up menu for the shortcut that you want to turn off, click –. | SHIFT+F11 |
Cut to the SpikeAn AutoText entry that stores multiple items that you've deleted. Word continues to store items until you insert the entry as a group in a new location in your document. | ⌘+F3 |
Close the window | ⌘+F4 |
Go to the next window | ⌘+F6 |
Expand or minimize the ribbon | OPTION+⌘+R |
Insert an empty field | ⌘+F9 |
Lock a field | ⌘+F11 |
Insert the contents of the SpikeAn AutoText entry that stores multiple items that you've deleted. Word continues to store items until you insert the entry as a group in a new location in your document. | ⌘+SHIFT+F3 |
Repeat a Find or Go To action | ⌘+SHIFT+F4 |
Edit a bookmark | ⌘+SHIFT+F5 |
Go to the previous window | ⌘+SHIFT+F6 |
Update linked information in a Word source document | ⌘+SHIFT+F7 |
Extend a selection or block (then press an arrow key) | ⌘+SHIFT+F8 |
Unlink a field | ⌘+SHIFT+F9 |
Unlock a field | ⌘+SHIFT+F11 |
Create an AutoTextA location where you can store reusable text or graphics that you want to insert quickly by typing only a few characters. For example, you might store a standard contract clause or a long distribution list for memos. Word comes with some standard entries, such as "Dear Sir or Madam" and "Respectfully yours." entry | OPTION+F3 |
Go to the next window | OPTION+F6 |
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Word menu, Preferences command, Spelling and Grammar). | OPTION+F7 |
Run a macro | OPTION+F8 |
Switch between all field codes and their results | OPTION+F9 |
Go to the previous window | OPTION+SHIFT+F6 |
Open the Dictionary | OPTION+SHIFT+F7 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results | OPTION+SHIFT+F9 |
![]() | Moving the cursor |
To move | Press |
---|---|
One character to the left | LEFT ARROW |
One character to the right | RIGHT ARROW |
One word to the left | OPTION+LEFT ARROW |
One word to the right | OPTION+RIGHT ARROW |
One paragraph up | ⌘+UP ARROW |
One paragraph down | ⌘+DOWN ARROW |
One cell to the left (in a table) | SHIFT+TAB |
One cell to the right (in a table) | TAB |
Up one line | UP ARROW |
Down one line | DOWN ARROW |
To the end of a line | ⌘+RIGHT ARROW or END |
To the beginning of a line | ⌘+LEFT ARROW or HOME |
Up one screen (scrolling) | PAGE UP |
Down one screen (scrolling) | PAGE DOWN |
To the top of the next page | ⌘+PAGE DOWN |
To the top of the previous page | ⌘+PAGE UP |
To the end of a document | ⌘+END |
To the beginning of a document | ⌘+HOME |
To the previous insertion point | SHIFT+F5 |
![]() | Selecting text and graphics |
![]() | Tip If you know the key combination to move the cursor, you can generally select the text by using the same key combination while holding down SHIFT. For example, ⌘+RIGHT ARROW moves the cursor to the next word, and ⌘+SHIFT+RIGHT ARROW selects the text from the cursor to the beginning of the next word. |
To extend a selection | Press |
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By selecting multiple items that are not next to each other | Select the first item that you want, hold down ⌘, and then select any additional items |
One character to the right | SHIFT+RIGHT ARROW |
One character to the left | SHIFT+LEFT ARROW |
One word to the right | SHIFT+OPTION+RIGHT ARROW |
One word to the left | SHIFT+OPTION+LEFT ARROW |
To the end of a line | ⌘+SHIFT+RIGHT ARROW or SHIFT+END |
To the beginning of a line | ⌘+SHIFT+LEFT ARROW or SHIFT+HOME |
One line down | SHIFT+DOWN ARROW |
One line up | SHIFT+UP ARROW |
To the end of a paragraph | ⌘+SHIFT+DOWN ARROW |
To the beginning of a paragraph | ⌘+SHIFT+UP ARROW |
One screen down | SHIFT+PAGE DOWN |
One screen up | SHIFT+PAGE UP |
To the beginning of a document | ⌘+SHIFT+HOME |
To the end of a document | ⌘+SHIFT+END |
To the end of a window | OPTION+⌘+SHIFT+PAGE DOWN |
To select the entire document | ⌘+A |
To a vertical block of text | ⌘+SHIFT+F8, and then use the arrow keys; press ⌘+PERIOD to cancel selection mode |
To a specific location in a document | F8, and then use the arrow keys; press ⌘+PERIOD to cancel selection mode |
![]() | Selecting text and graphics in a table |
To | Press |
---|---|
Select the next cell's contents | TAB |
Select the preceding cell's contents | SHIFT+TAB |
Extend a selection to adjacent cells | Hold down SHIFT and press an arrow key repeatedly |
Select a column | Click in the column's top or bottom cell. Hold down SHIFT and press the UP ARROW or DOWN ARROW key repeatedly |
Extend a selection (or block) | ⌘+SHIFT+F8, and then use the arrow keys; press ⌘+PERIOD to cancel selection mode |
Reduce the selection size | SHIFT+F8 |
Select multiple cells, columns, or rows that are not next to each other | Select the first item that you want, hold down ⌘, and then select any additional items |
![]() | Extending a selection |
To | Press |
---|---|
Turn extend mode on | F8 This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. |
Select the nearest character to the left | F8, and then press LEFT ARROW |
Select the nearest character to the right | F8, and then press RIGHT ARROW |
Expand a selection | Continue to press F8 to expand the selection to the entire word, sentence, paragraph, section, and so on. |
Reduce the size of a selection | SHIFT+F8 |
Turn extend mode off | ⌘+PERIOD |
![]() | Editing text and graphics |
To | Press |
---|---|
Copy text or graphics | ⌘+C or F3 |
Copy a style | ⌘+SHIFT+C |
Paste a style | ⌘+SHIFT+V |
Copy text or graphics to the Scrapbook | CONTROL+OPTION+C |
Move text or graphics | ⌘+X or F2 (then move the cursor and press ⌘+V or F4) |
Insert graphics using the Media Browser | ⌘+CONTROL+M |
Create AutoTextA location where you can store reusable text or graphics that you want to insert quickly by typing only a few characters. For example, you might store a standard contract clause or a long distribution list for memos. Word comes with some standard entries, such as "Dear Sir or Madam" and "Respectfully yours." | OPTION+F3 |
Insert AutoText | ⌘+OPTION+SHIFT+V |
Paste the Clipboard contents | ⌘+V or F4 |
Paste the selected clipping from the Scrapbook | CONTROL+OPTION+V |
Paste special | ⌘+CONTROL+C |
Paste and match the formatting of the surrounding text | ⌘+OPTION+SHIFT+V |
Paste to the Scrapbook | CONTROL+OPTION+V |
Paste the SpikeAn AutoText entry that stores multiple items that you've deleted. Word continues to store items until you insert the entry as a group in a new location in your document. contents | ⌘+SHIFT+F3 |
Delete one character to the left | DELETE |
Delete one word to the left | ⌘+DELETE |
Delete one character to the right | DELETE ⌦ or CLEAR |
Delete one word to the right | ⌘+DELETE ⌦ |
Cut selected text to the Clipboard | ⌘+X or F2 |
Undo the last action | ⌘+Z |
Cut to the SpikeAn AutoText entry that stores multiple items that you've deleted. Word continues to store items until you insert the entry as a group in a new location in your document. | ⌘+F3 |
![]() | Aligning and formatting paragraphs |
To | Press |
---|---|
Center a paragraph | ⌘+E |
Justify a paragraph | ⌘+J |
Left align a paragraph | ⌘+L |
Right align a paragraph | ⌘+R |
Indent a paragraph from the left | CONTROL+SHIFT+M |
Remove a paragraph indent from the left | ⌘+SHIFT+M |
Create a hanging indent | ⌘+T |
Remove a hanging indent | ⌘+SHIFT+T |
Start AutoFormat | ⌘+OPTION+K |
Apply the Normal style | ⌘+SHIFT+N |
Apply the Heading 1 style | ⌘+OPTION+1 |
Apply the Heading 2 style | ⌘+OPTION+2 |
Apply the Heading 3 style | ⌘+OPTION+3 |
Apply the List style | ⌘+SHIFT+L |
![]() | Setting line spacing |
To set line spacing to | Press |
---|---|
Single-spaced lines | ⌘+1 |
Double-spaced lines | ⌘+2 |
1.5-line spacing | ⌘+5 |
Add or remove one line of space directly preceding a paragraph | ⌘+0 (zero) |
![]() | Formatting characters |
To | Press |
---|---|
Change the font | ⌘+SHIFT+F |
Increase the font size | ⌘+SHIFT+> |
Decrease the font size | ⌘+SHIFT+< |
Increase the font size by 1 point | ⌘+] |
Decrease the font size by 1 point | ⌘+[ |
Change the formatting of characters (Font command, Format menu) | ⌘+D |
Change the case of letters | SHIFT+F3 |
Format in all capital letters | ⌘+SHIFT+A |
Apply bold formatting | ⌘+B |
Apply an underline | ⌘+U |
Underline words but not spaces | ⌘+SHIFT+W |
Double-underline text | ⌘+SHIFT+D |
Apply italic formatting | ⌘+I |
Format in all small capital letters | ⌘+SHIFT+K |
Apply subscript formatting (automatic spacing) | ⌘+EQUAL SIGN |
Apply superscript formatting (automatic spacing) | ⌘+SHIFT+PLUS SIGN |
Remove manual character formatting | ⌘+SHIFT+Z |
Apply strike-through formatting | ⌘+SHIFT+X |
![]() | Inserting special characters |
To insert | Press |
---|---|
A field | ⌘+F9 |
A line break | SHIFT+RETURN |
A page break | SHIFT+ENTER |
A column break | ⌘+SHIFT+RETURN |
A nonbreaking hyphen | ⌘+SHIFT+HYPHEN |
The copyright symbol | OPTION+G |
The registered trademark symbol | OPTION+R |
The trademark symbol | OPTION+2 |
An ellipsis | OPTION+SEMICOLON |
![]() | Inserting fields |
To insert | Press |
---|---|
A DATE field | CONTROL+SHIFT+D |
A LISTNUM field | ⌘+OPTION+SHIFT+L |
A PAGE field | CONTROL+SHIFT+P |
A TIME field | CONTROL+SHIFT+T |
An empty field | ⌘+F9 |
![]() | Working with fields |
To | Press |
---|---|
Update selected fields | F9 |
Unlink a field | ⌘+SHIFT+F9 |
Switch between a field code and its result | SHIFT+F9 |
Switch between all field codes and their results | OPTION+F9 |
Run GOTOBUTTON or MACROBUTTON from the field that displays the field results | OPTION+SHIFT+F9 |
Go to the next field | F11 |
Go to the previous field | SHIFT+F11 |
Lock a field | ⌘+F11 |
Unlock a field | ⌘+SHIFT+F11 |
![]() | Document outline |
To | Press |
---|---|
Promote a paragraph | CONTROL+SHIFT+LEFT ARROW |
Demote a paragraph | CONTROL+SHIFT+RIGHT ARROW |
Demote to body text | ⌘+SHIFT+N |
Move selected paragraphs up | CONTROL+SHIFT+UP ARROW |
Move selected paragraphs down | CONTROL+SHIFT+DOWN ARROW |
Expand text under a heading | CONTROL+SHIFT+PLUS SIGN |
Collapse text under a heading This keyboard shortcut conflicts with a default Mac OS X key assignment. To use this Office keyboard shortcut, you must first turn off the Mac OS X keyboard shortcut for this key. On the Apple menu, click System Preferences. Under Hardware, click Keyboard. Click the Keyboard Shortcuts tab, and then clear the On check box for the key assignment that you want to turn off. | CONTROL+SHIFT+MINUS SIGN |
Expand all body text and headings or collapse all body text | CONTROL+SHIFT+A |
Show the first line of body text or all body text | CONTROL+SHIFT+L |
Show all headings with the specified heading level | CONTROL+SHIFT+<HEADING LEVEL> |
![]() | Reviewing documents |
To | Press |
---|---|
Insert a comment | ⌘+OPTION+A |
Turn track changes on or off | ⌘+SHIFT+E |
Go to the beginning of a comment | HOME |
Go to the end of a comment | END (The END key is not available on all keyboards) |
Go to the beginning of the list of comments when in the Reviewing Pane | ⌘+HOME |
Go to the end of the list of comments when in the Reviewing Pane | ⌘+END |
![]() | Printing documents |
To | Press |
---|---|
Print a document | ⌘+P |
![]() | Moving around in a table |
To | Press |
---|---|
Move to the next cell | TAB (If the cursor is in the last cell of a table, pressing TAB adds a new row) |
Move to the preceding cell | SHIFT+TAB |
Move to the preceding or next row | UP ARROW or DOWN ARROW |
Move to the first cell in the row | CONTROL+HOME |
Move to the last cell in the row | CONTROL+END |
Move to the first cell in the column | CONTROL+PAGE UP |
Move to the last cell in the column | CONTROL+PAGE DOWN |
Start a new paragraph | RETURN |
Add a new row at the bottom of the table | TAB at the end of the last row |
Add text before a table at the beginning of a document | RETURN at the beginning of the first cell |
Insert a row | ⌘+CONTROL+I |
![]() | Resizing table columns by using the ruler |
To | Press the shortcut keys, and then drag a marker on the ruler |
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Retain column sizes to the right Change table width | No key |
Move a single column line Retain table width | SHIFT |
Equally resize all columns to the right Retain table width | ⌘+SHIFT |
Proportionally resize all columns to the right Retain table width | ⌘ |
![]() | Resizing table columns directly in a table |
![]() | Tips |
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To | Press the shortcut keys, and then drag a column boundary |
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Move a single column line Retain table width | No key |
Retain column sizes to the right Change table width | SHIFT |
Equally resize all columns to the right Retain table width | ⌘+SHIFT |
Proportionally resize all columns to the right Retain table width | ⌘ |
![]() | Inserting paragraphs and tab characters in a table |
To insert | Press |
---|---|
New paragraphs in a cell | RETURN |
Tab characters in a cell | OPTION+TAB |
![]() | Data merge |
To use the following keyboard shortcuts, you must first set up a data merge.
To | Press |
---|---|
Merge a document | CONTROL+SHIFT+N |
Edit a data-merge data document | CONTROL+SHIFT+E |
Check for errors | CONTROL+SHIFT+K |
Insert a merge field | CONTROL+SHIFT+F |
![]() | Footnotes and endnotes |
To insert | Press |
---|---|
A footnote | ⌘+OPTION+F |
An endnote | ⌘+OPTION+E |
See also |
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Common Office keyboard shortcuts |