Create envelopes by using Mail Merge

When you perform a mail merge, Word inserts the records from a data source, or recipients listA file that contains the unique information for each data-merged document. For example, a recipients list could contain the names and addresses for form letter recipients., into your main documentIn a data-merge operation, the document containing the text and graphics that remain unchanged for each version of the merged document — for example, the return address or body text in a form letter.. A recipients list for a mail merge operation can be an Excel sheet, the Office Address Book, a FileMaker Pro database, a Word document, or a delimited text file.

Important

You must have an existing recipients list, such as a Word document that has addresses, to complete this procedure. For information about how to set up a recipients list, see Create a data source for a mail merge

  1. On the File menu, click New Blank Document.

    A new, blank Word document opens. This becomes your main document.

  2. On the View menu, click Print Layout.

  3. On the Tools menu, click Mail Merge Manager.

  4. Under 1. Select Document Type, click Create New, and then click Envelopes.

  5. Type any changes to the Return address that you want.

    Do not type anything (including spaces) in the Delivery address box.

    Tip  If you can't type inside the Return address box, clear the Use my address check box.
  6. Under Printing Options, make any changes that you want.

  7. Click OK.

  8. In the Mail Merge Manager, under 2. Select Recipients List, click Get List, and then select the source for the recipients list (for example, Office Address Book).

  9. Under Insert Placeholders, click Contacts.

  10. Drag a field name from the Contacts list (for example, FirstName) to the envelope's address box.

  11. Repeat step 10 for all the fields that you want to appear on your envelopes.

  12. In your main document, edit the envelope's address box to add spaces and carriage returns where you want them.

  13. To finish your envelopes, do one of the following:

    To

    Do this

    Print your envelopes immediately

    In the Mail Merge Manager, under 6. Complete Merge, click Merge to Printer Merge to Printer button.

    Create a document that contains your merged envelopes that you can save

    In the Mail Merge Manager, under 6. Complete Merge, click Merge to New Document Complete Mail Merge button.